NO PHONE CALLS, RECRUITERS, OR STAFFING AGENCIES. International Arts & Artists is an equal opportunity employer.

IA&A is a private non-profit, comprehensive arts services organization. Founded in 1995, IA&A is using innovative approaches to respond to the needs of the international arts community. IA&A promotes international and cross-cultural understanding by working with more than 600 museums and cultural institutions, showcasing a wide range of diverse artists, arts movements and cultural programs. IA&A has provided cross-cultural experiences to millions of people at institutions in all 50 states and in Australia, Austria, Brazil, Canada, Cuba, France, Germany, Iran, Israel, Italy, Japan, Korea, Mexico, Sweden, United Kingdom, Vietnam and other countries, in an effort to make the arts more available to a broad segment of the population.

Communications Coordinator and Assistant Registrar
IA&A’s Traveling Exhibition Service seeks an experienced and motivated individual to join its team as a Communications Coordinator & Assistant Registrar

Full time position available immediately.  Application deadline October 27.  Review of applications will begin immediately.

Benefits include health insurance, paid vacation & sick leave.

DUTIES FOR COMMUNICATIONS COORDINATOR

  • Reports to the Director of Traveling Exhibition Service (TES).
  • Maintains schedule of press and didactic text: receipt from Exhibition Project Manager (EPM), delivery to venues
  • Supports EPM in organizing the components of Press and Exhibition Content packets
  • Maintains Advanced Materials calendar
  • Responsible for providing venues with “advanced materials, answering basic questions about the materials
  • Reviews all press/promo materials designed by hosting venues in relation to exhibitions
  • Maintains and updates department’s FTP pages
  • Manages catalogue inventory & orders
  • Manages close-out survey: sends to venues and circulates upon return
  • Responsible for arranging non-IA&A staff courier/lender travel
  • Organize marketing materials for conferences
  • Manages applications for department internships
  • Answering department’s telephone line
  • General administrative assistance for department
  • May provide design support for department in development of marketing materials for exhibitions.

DUTIES FOR ASSISTANT REGISTRAR

  • Reports to the Assistant Director & Head Registrar (AD&HR)
  • Assists in registrar duties to approximately 20 traveling exhibitions with AD&HR or Registrar guidance.
  • For assigned exhibitions, serves as the registrar point, with supervision, of contact for the organizing institution, independent curator, lender(s), and/or venues. Works with them, IA&A EPM, and AD&HR to determine object and logistical needs of exhibition during development and throughout the duration of the tour.
  • As directed, create exhibition checklist, crate lists, condition report notebooks, packing notes and installation manual for each exhibition for distribution to traveling exhibition venues.
  • Oversees shipping arrangements made by venues for exhibitions, approximately 15 transits annually. Maintain records for each shipment via exhibition shipping chart.
  • Reviews all venue contracts.
  • Create and maintain exhibition files.
  • Organize and maintain images for checklists, condition reports, and installation manuals.
  • Maintains files and database of art collection of 375 works, as directed by AD&HR.
  • Submit vendor invoices and invoice requests as needed.
  • Review facility reports, venue condition notes, and COI’s. Provides summary to AD&HR.
  • Process signed loan agreements, inputting details into checklists, database, etc. Assists AD&HR and Registrar with local installation, object handling, condition reporting.

QUALIFICATIONS

  • Bachelor degree in fine arts, art history, museum studies, archaeology, or graphic design.
  • Understanding of museum standards of practice.
  • Skill in handling, moving, and packing fragile works of art.
  • Excellent writing skills and attention to detail.
  • Understanding of museum exhibitions and how they are generally organized.
  • Demonstrated success at meeting competing deadlines and achieving performance goals.
  • Demonstrated ability to handle complex situations with grace.
  • Forward thinking and enthusiastic.
  • Success at exercising initiative and problem-solving.
  • Proficient in use of computers and other office equipment. Design skills and proficiency with Adobe Creative Suite a plus.
  • Ability to work cooperatively in a team setting.
  • Ability to lift 30 pounds.

TO APPLY:

Email annet@artsandartists.org with the subject “Communications Coordinator” and the following documents:

  • Cover letter addressed to Anne Timpano, Director, Traveling Exhibition Service
  • Resume
  • Former/current supervisors’ names, titles and full contact information
  • Current salary and salary requirements

Incomplete applications will not be reviewed.

Exhibitions Marketing Interns
Department: Traveling Exhibition Service
Internship: Fall, Winter or Summer Semester, Marketing
Number of Hours: 16 to 32 hours per week
Application deadlines: November 1 (Spring), March 1 (Summer), August 1 (Fall)

Intern will assist with the development and management of traveling exhibitions within our program of more than 20 exhibitions on the road or in development.

Duties:

  • Research and draft marketing prospectus, website, or email text for exhibitions.
  • Draft general letters and emails to promote or follow up on marketing of exhibitions.
  • Assist internship supervisor in researching and identifying potential venues for traveling exhibitions through a variety of resources including a database of international museums and galleries.
  • Research and compile information on various artists, sites, curators, etc.
  • Assemble reports on contacts that have been made for an exhibition.
  • Assemble prospectus packets for distribution to museums.
  • Other administrative tasks as requested.

Requirements:

  • Background in art or art history preferred.
  • Organized and detail-oriented.
  • Excellent written/verbal skills.
  • Proficiency in the use of software (Windows, Microsoft Word, Excel and PowerPoint).
  • Professional demeanor and appearance.
  • Ability to multitask and work well with others.

This internship is unpaid.

Email your application to Chase Carter, Communications Coordinator & Assistant Registrar (chasec@artsandartists.org), with the subject: “TES Marketing Intern Search,” with the following documents:

  • Cover letter
  • Resume
  • Three references

Incomplete applications will not be reviewed.

Marketing and Cultural Exchanges Internship
Department: Cultural Exchange Programs
Number of Openings: 2
Number of Hours: 15 to 20 hours per week
Duration: 4 months, with the possibility of extending
Application deadline: November 1 (Spring), March 1 (Summer), August 1 (Fall)

Join a vibrant and busy team to learn about real projects and learn from experienced arts and cultural exchange staff.

Tasks include collecting data, cultivating inquiries by phone and email, helping candidates with applications, managing mailing lists and newsletters, collecting stories, developing web content, reviewing evaluations from participants, growing social media presence, and assisting on special projects as assigned. The intern will complete all of these tasks with the oversight and guidance of the Program Officer and the Director of Cultural Exchange Programs.

This internship requires attention to detail, creative writing skills, comfort making phone calls, good organization, and interest in multi-cultural and international understanding and communication. Interns gain knowledge of nonprofit management, United States non-immigrant visas, overview of many different arts and creative career fields, marketing campaign experience, and an introduction to leadership. Interns are encouraged to participate in public events related to international engagement or related to career enrichment.

Education: Candidates must be at least a university sophomore or at most have graduated within the last 6 months. Enrolled graduate students are also encouraged to apply.

Compensation: While this is an unpaid internship, IA&A will provide a monthly stipend in the amount equal to the intern’s monthly public transportation costs.

To Apply: Candidates should email a resume and matching cover letter addressed to Christopher Sciotto, Program Officer, to csciotto@artsandartists.org. Subject line must read “CEP Internship – Your Name”.  Incomplete applications will not be reviewed.

Hillyer Art Space - Gallery Exhibition & Public Programs Intern
Hillyer Art Space is currently hiring two Gallery Exhibitions & Public Programs Interns for January-April  of 2018, with the option to extend. We are a highly motivated staff and we look for the same qualities in our interns.

Schedule – 16 hours per week, including one weekday and one weekend day per week. Plus, Intern must be available for:

  • Monthly opening receptions the First Friday of each month
  • Public programming including Life Drawing class once a month, Monthly Artist Talks, and Third Thursday CultureBlast series
  • Additional hours during exhibition installation week, as needed

 

Projects and responsibilities include (but are not limited to):

  • Assist with installation and de-installation of exhibitions (layout and hanging of artwork, lighting design)
  • Assist with planning and be present for monthly opening receptions during the First Friday of each month
  • Assist with gallery administrative needs
  • Work with gallery Programs Coordinator to develop and implement new public programming
  • Assist with ongoing public programs such as Life Drawing class, Artist Talks, Workshops, CultureBlast, etc.
  • Perform basic office and gallery tasks
  • Assist staff with improving social media, event planning, and publicizing gallery events
  • Perform other duties as assigned

 

Candidate Must:

  • Have excellent written and oral communication skills
  • Possess a strong attention to detail
  • Be well organized with the ability to prioritize time sensitive projects
  • Be able to work well both independently and in a team environment
  • Have a genuine interest in arts and non-profit related work

 

Requirements:

  • Art History, Fine Arts, Arts Management, or Museum Studies education preferred (Graduate student/degrees preferred)
  • Experience with Microsoft Office; Working knowledge of Adobe Photoshop/Illustrator a plus
  • Experience with social media platforms (Facebook, Twitter, Tumblr, etc.)
  • Previous experience handling artwork is desired but not required
  • Previous experience in an arts setting is desired but not required

Academic credit may be given depending on the approval of the students’ college or university. Students should consult their academic advisor for information as to how to complete an internship for course credit.

This internship is unpaid.

Email your application to Allison Nance, (allisonn@artsandartists.org) with the subject line: “Gallery Intern Search,” with the following documents attached:

  • Cover letter
  • Resume
  • Three references

Incomplete applications will not be reviewed.

Hillyer Art Space - Digital Media Intern
Hillyer Art Space is currently hiring a Digital Media Intern. This position is a great opportunity for those interested in developing their video/digital media skills, and learning how an arts nonprofit utilizes digital media to support its mission, promote its programs and events, and grow and diversify its audience. We are a highly motivated staff and we look for the same qualities in our interns.

Projects and responsibilities include (but are not limited to):

  • Produce video and photography content primarily for social media, as well as website and emailers
  • Work with Staff to develop content such as artist interviews, exhibition previews and highlights, recordings from public programs, etc.
  • Work with Staff to publish posts for social media pages to develop and enhance community interactions, increase mission’s visibility and build social media platform’s audiences
  • Assist with development of a Digital Media plan that will tie in with Hillyer’s Marketing plan

Candidate Must:

  • Have excellent written and oral communication skills
  • Possess a strong attention to detail, be technology savvy, and a passion for digital content media
  • Be well organized with the ability to prioritize time sensitive projects
  • Be able to work well both independently and in a team environment
  • Have a genuine interest in arts and non-profit related work
  • Have access to their own video/camera equipment, and laptop with video editing software
  • Have experience producing video and audio content
  • Experience with and knowledge of programs and software needed to fulfill

 

Desired Qualifications:

  • Strong familiarity with a diverse range of social media platforms and services including: Twitter, Facebook, Instagram, Constant Contact, Hootsuite, Google Analytics
  • Experience with copyediting and proofreading
  • Experience in marketing and communications
  • Experience with Microsoft Office; Working knowledge of Adobe Photoshop/Illustrator a plus

 

Schedule – 16-20 hours per week, including one eight hour weekday shift at the gallery working alongside staff as well as working remotely on video content, and visiting artists at their studios to film video content.
Plus, Intern must be available for:

  • Monthly opening receptions the First Friday of each month
  • Public programming including Monthly Artist Talks and Third Thursday CultureBlast series

Academic credit may be given depending on the approval of the students’ college or university. Students should consult their academic advisor for information as to how to complete an internship for course credit.

This internship is unpaid.

Email your application to Allison Nance, (allisonn@artsandartists.org) with the subject line: “Digital Media Intern Search,” with the following documents attached:

  • Cover letter
  • Resume
  • Three references

Incomplete applications will not be reviewed.

Hillyer Art Space - Communications and Social Media Intern
Hillyer Art Space is currently hiring a Communications and Social Media Intern for January-April of 2018, with the option to extend. This position is a great opportunity for those interested in developing their marketing and communication skills, and learning how an arts nonprofit utilizes social media to support its mission, promote its programs and events, and grow and diversify its audience. We are a highly motivated staff and we look for the same qualities in our interns.

Projects and responsibilities include (but are not limited to):

  • Build network and brand awareness through social media and other outreach efforts
  • Monitor and engage with audiences on Twitter, Facebook, Instagram and other social media platforms
  • Create, edit, and publish daily posts for social media pages to develop and enhance community interactions, increase mission’s visibility and build social media platform’s audiences
  • Track and report on web, email and social media statistics
  • Conduct a communications audit of website, social media outlets, and digital and print materials; then draft a strategic communications plan with findings from audit
  • Assist in preparing and producing marketing and communication materials including press releases, emailers, website content, and print marketing materials as needed
  • Perform other duties as assigned

 

Candidate Must:

  • Have excellent written and oral communication skills
  • Possess a strong attention to detail, be technology savvy, and have a passion for social media
  • Be well organized with the ability to prioritize time sensitive projects
  • Be able to work well both independently and in a team environment
  • Have a genuine interest in arts and non-profit related work

 

Desired Qualifications:

  • Strong familiarity with a diverse range of social media platforms and services including: Twitter, Facebook, Instagram, Constant Contact, Hootsuite, Google Analytics
  • Experience with copyediting and proofreading
  • Experience in marketing and communications
  •  Experience with Microsoft Office; Working knowledge of Adobe Photoshop/Illustrator a plus

 

Schedule – 16 hours per week, including one weekday and one weekend day per week
Plus, Intern must be available for:

  • Monthly opening receptions the First Friday of each month
  • Public programming including Life Drawing class once a month, Monthly Artist Talks, and Third Thursday CultureBlast series
  • Additional hours during exhibition installation week, as needed

 

Academic credit may be given depending on the approval of the students’ college or university. Students should consult their academic advisor for information as to how to complete an internship for course credit.

This internship is unpaid.

Email your application to Allison Nance, (allisonn@artsandartists.org) with the subject line: “Social Media Intern Search,” with the following documents attached:

  • Cover letter
  • Resume
  • Three references

Incomplete applications will not be reviewed.